CAREERS
Project coordinator/administrator

Experienced Project Coordinator/Administrator needed to support Project Managers at TELADATA – we manage IT Infrastructure needs analysis, planning, and implementation for commercial buildings

Are you an experienced Project Coordinator/Administrator who loves working with a bright and capable team and has experience in construction industry who:

• Loves being the “right hand”  and a reliable partner for a team of Project Managers
• Has strong writing skills and enjoys putting together proposals for new clients
• Will contribute to a collaborative “I am there for you” environment
• Enjoys pulling the information together so that we have a clear view of the project in real time
• Appreciates a company that encourages a flexible, family friendly setting
• Takes pride in delivering quality presentations using PowerPoint, and wants to be an expert in MS Office, MS Project, Access and time management software
• Wants to learn about Project Management and/or Marketing by working with a very experienced and capable team
• Is interested in working for a company that is a Client Advocate and Project Manager for IT Infrastructure  projects  (IT Infrastructure, Data Center Operations,  Data Centers Monitoring, Telecommunications, Audio Visual, Security, Commercial Building construction project management )

If you said yes to the above, please, continue reading…
This is an exciting opportunity for an experienced Project Coordinator/Administrator who is a true team player. Our Project Managers/Consultants act as Client Advocates and guide the process from gathering and analyzing client’s needs to finding and implementing solutions to match expectations battling time and resources.  Through our methodology and expertise of our employees, we often bring better solutions at significant savings (see website for examples).

For over 20 years, Teladata has been offering a flexible, family friendly work environment, encouraging personal and professional growth, and has built an upbeat, creative, and very supportive team.  We offer a great combination of being a small company who significantly contributes on projects for much larger companies that have a variety of cutting edge technologies.

Job Description:
You will be the “Right Hand” to a team of Project Managers and will empower them by providing administrative support throughout the project cycle starting with preparing proposals, coordinating meetings and setting up calendars. You will also be responsible for inputting and managing up to date information in a time management system, managing account budgets and internal billing, as well as analyzing information and preparing multiple reports. Each project is uniquely complex and contains a mix of written materials, AutoCAD drawings, IT reports and other technical documentation.

Specific Duties and Responsibilities:

• Do “what it takes” to support Project Managers through out the project cycle
• Actively participate in ongoing internal Project Management meetings and prepare meeting notes
• Obtain, and analyze information and reports in carrying out special projects of a diverse nature
• Coordinate on-site and off-site meetings with staff, clients, and vendors
• Maintain calendars for Senior Project Management utilizing personal organizers
• Help with travel arrangements for Project Managers
• Prepare expense reports for Project Managers
• Be a Unanet Wizard (time management system):
• For a new project, ensure that tasks from estimation sheet of proposal are entered into project at sufficient detail
• Track daily Unanet time entries, relocate hours if needed to more appropriate task.
• Summarize weekly project status for time, subcontractor and expenses
• Assist with using the Gantt chart (Project Management) functionality of Unanet
• Follow up with Project Managers to make sure they update Unanet information on a timely basis. Project Managers focus is typically on project/client deliverables – to a fault, and sometimes needs to be refocused on internal business needs
• Track daily Unanet time entries, relocate if needed to more appropriate task.
• Track at-risk project work.
• Help to create Request for Proposals (RFP’s) for client services
• Assist with creating “For Construction” documents
• Support RFI’s, Change Order process, reconcile vendor contracts and approve client invoices
• Manage contacts for projects
• Validate billing milestones with Accounts Receivable
• Coordinate project close-out and develop close-out documentation
• Track RAS tasks/scope
• Track additional project opportunities
• Coordinate SOW development, Estimation Worksheets for new/potential projects.
• Coordinate Industry Group, Seminar, White Paper involvement.
• Coordinate with internal Teladata Account Managers.
• Track project metrics (sq ft of data center, MW of power, etc)
• Coordinate templates, knowledge transfer, etc with internal PM’s and external partners

Required Knowledge and Skills:
High school diploma and 5+ years of related work experience.  Experience supporting multiple Project Managers, preferably in the design and construction industry.  Understanding of Project Management cycle is helpful.  Must be highly proficient in MS Office (MS Word, Outlook, personal organizers, MS Project, Access, PowerPoint) and have experience with time management software. Excellent attention to detail, follow-through, and proofreading. Excellent oral and written communication skills, including the ability to convey complex ideas. Must exercise discretion, judgment, and diplomacy when interfacing with clients and staff. Demonstrated experience in being client focused.  Ability to independently determine project resources, set priorities, and ensure timely completion. Ability to understand the company’s business practices and goals and demonstrate ability to multitask.
If you are interested in this position, or would like to refer a person you know, please, email your resume to careers@teladata.com